The CDT is comprised of the President, President’s Cabinet, Director of Facilities, Director of Communications, and the Director of Public Safety and Emergency Management. The Director of Public Safety is responsible for monitoring weather for the University and informing the University Coordinating Officer (Vice President for University Administration (VPUA)) when a storm is nearing the “alert quadrant.” The VPUA will keep the CDT informed of the storm’s progress and call the group together once a storm enters the "alert quadrant,” or sooner if appropriate due to the projected trajectory and/or severity of the impending storm. The CDT will then meet on a regular basis for the purpose of anticipating states of readiness pursuant to the University’s hurricane guidelines. The 'alert quadrant' represents an area that is approximately 1000 miles from the Florida coast, between latitudes 15 and 30, and longitudes 65 and 90. Barry University is located at approximately latitude 25.8 and longitude 80.2. An average storm will travel approximately 250 miles per day so that would give the CDT 3-5 days to react. Decisions made at the CDT would then be promulgated as necessary to the Hurricane Task Force, or directly to the entire campus through all available communications channels.
University Coordinating Officer
General Emergency Management Responsibilities
The University Coordinating Officer is designated by the University President to perform duties necessary for the enhancement and management of the University, and provide leadership and management to all divisions. The Barry University CEMP is promulgated under the University President’s authority. All policies and procedures related to the safety and security of the University community shall be approved by the University President or designee.
Emergency Response Role
The University official who assumes the role of University Coordinating Officer is a Vice President or Associate Vice President or designee and is responsible for the proper and expeditious handling of the emergency in accordance with the guidelines set forth in the Barry University CEMP. The University Coordinating Officer’s responsibilities include:
- In collaboration with the EPG, provide overall leadership for University-wide response, and set overall University-wide priorities,
- Allocate critical resources based on University-wide priorities,
- Ensure incidents are properly managed and delegate authority to others,
- Ensure that incidents’ objectives are met and do not conflict with each other or with University policy,
- Approve incident press releases,
- Approve University-wide Incident Action Plans
If the University Coordinating Officer is unavailable, the role is assumed by the Finance Chief, an equally capable and qualified person. All decisions concerning the cessation of University-wide functions, operations and the ordering of immediate protective actions (evacuation, or temporary closure) remain with the University President.
Incident Commander
General Emergency Management Role
The Incident Commander is designated by the University Coordinating Officer to perform duties responsible for the overall management of the University's emergency preparedness functions. The Director of Public Safety and Emergency Management serves as the primary Incident Commander, however the Incident Commander will change based on specific types of hazards or incidents. If the Public Safety Director is unavailable, the role is assumed, by an equally capable and qualified person. The University official who assumes the role of Incident Commander is responsible for the proper and expeditious handling of an emergency in accordance with the guidelines set forth in the Barry University CEMP
Emergency Response Responsibilities
The Public Safety Director or Incident Commander is responsible for notifying the appropriate University personnel of a major campus emergency. The Public Safety Director and or Incident Commander is authorized to activate the University's emergency notification system and to alert the general University community of an emergency in accordance with Barry University’s Emergency Notification System activation protocol contained in the section “Alert and Notification.” The Incident Commander’s responsibilities include:
- In consultation with the Emergency Policy Group, University Coordinating Officer and to provide leadership to the University-wide response
- Ensure incidents are properly managed and delegate authority to others,
All decisions concerning the cessation of University-wide functions, operations and the ordering of immediate protective actions (evacuation, or temporary closure) remain with the University President.
Public Safety
General Emergency Management Roles
The Director of Public Safety and Emergency Management is responsible for notifying the appropriate University personnel of a major campus emergency. The Public Safety Department collaborates with all local, state and federal emergency response agencies that serve and protect the University. The Director or designee is authorized to activate the University's emergency notification system and to alert the general University community of an emergency in accordance with Barry University’s Emergency Notification System activation protocol contained in the section “Alert and Notification.”
Emergency Response Responsibilities
The Public Safety Officer will:
- Provide a point of contact for assisting and cooperating agencies,
- Identify representatives from each involved agency, including a communications link and his or her location.
- Provide brief on the incident status for supporting agencies.
- Direct evacuation efforts
- Maintain traffic and crowd control
- Control access to incident scene
- Respond to requests from incident personnel for inter-organizational contacts.
- Monitor incident operations to identify current or potential inter-organizational contacts.
- Participate in planning meetings, providing current resource status, including limitations and capability of assisting agency resources.
- Maintain the unit log (ICS Form 214).
If Director of Public Safety and Emergency Management is unavailable, the role is assumed by a designated member of the Public Safety Department, who is a capable and qualified person.
Public Information Officer
General Emergency Management Role
The Public Information Officer is a member of the University’s Marketing and Communications department and is responsible for the University's activities relating to external and internal communications. The Public Information Officer is the University's point of contact with all media agencies, and is responsible for informing the University community about the University CEMP and other emergency preparedness initiatives.
Emergency Response Responsibilities
The Public Information Officer on the University’s Emergency Management Team (EMT) will:
- Obtain a briefing from the Emergency Policy Group, University Coordinating Officer and/or Incident Commander
- Maintain information security controls
- Distribute emergency information to students, faculty and staff via the University's notification resources,
- Advise Incident Commander on information dissemination and media relations,
- Obtain information from and provide information to the Planning Section,
- Obtain information from and provide information to community and media
- Maintain a Unit Log (ICS Form 214)
Finance Chief
General Emergency Management Role
The Finance Chief is responsible for the ongoing operational status of Barry University, the overall administrative and fiduciary responsibility for general institutional services, and for the management of business and financial activities. The Finance Chief has the authority to assign members from his/her division with Emergency Management roles and responsibilities in support of the Barry University CEMP and other emergency preparedness initiatives.
Emergency Response Responsibilities
- Obtain a briefing from the Emergency Policy Group, University Coordinating Officer and/or Incident Commander
- Ensure the continuation of all payroll and purchasing functions
- Conduct financial and cost analyses as necessary
- Oversee contract negotiations
- Track personnel and equipment time
- Oversee process claims for accidents and injuries with Legal Affairs
- Work with Logistics to ensure resources are procured
- Ensure records are consolidated and transmitted as required by local, State and/or Federal authorities to provide financial accountability
- Maintain mail and receiving services
- Maintain the Unit Log (ICS Form 214)
If the Finance Chief is unavailable, the role is assumed by a designated member of the Division of Business and Finance, who is a capable and qualified person.
Operations Chief
General Emergency Management Responsibilities
The Operations Chief provides leadership and management to administrative units that direct student life, housing, dining, student health services, counseling services and disability services. The Operations Chief has the authority to assign staff members with emergency management roles and responsibilities in support of the University CEMP and other emergency preparedness initiatives.
Emergency Response Role
If a campus State of Emergency is declared, the Operations Chief will:
- Obtain a briefing from the Emergency Policy Group, University Coordinating Officer and/or Incident Commander
- Activate and maintain the University Emergency Operations Center
- Develop and implement strategies and tactics to carry out the incident objectives,
- Organize and coordinate the campus response resources.
- Account for students and notify parents of students involved in or impacted by a campus emergency
- Identify alternate locations for campus non-academic functions (e.g., programs, events, etc.)
- Organize student crisis counseling services
- Maintain a Unit Log (ICS Form 214)
If the Operations Chief is unavailable, the role is assumed by a designated member, who is a capable and qualified person.
Logistics Chief
General Emergency Management Responsibilities
The Logistics Chief provides management of University facilities, grounds, physical plant operations, maintenance, compliance, and risk management. The Logistics Chief has the authority to assign staff members with emergency management roles and responsibilities in support of the University CEMP and other emergency preparedness initiatives.
Emergency Response Role
The Logistics Chief will:
- Obtain a briefing from the Emergency Policy Group, University Coordinating Officer and/or Incident Commander
- Assist in determining the type and amount of Facilities Management resources needed to support the incident(s)
- Provide Facilities Management resources and services required to support incident(s),
- Order, receive, store and distribute Facilities Management resources
- Maintain inventory of supplies, equipment and vehicles
- Set up and maintain facilities
- Provide utility assessment and shut down services
- Conduct preliminary damage assessments
- Organize incident clean-up resources
- Organize the clearance and removal of debris
- Evaluate building safety.
- Maintain a Unit Log (ICS Form 214)
If the Logistics Chief is unavailable, the role is assumed by a designated member who is a capable and qualified person.
Planning Chief
General Emergency Management Responsibilities
The officially designated Planning Chief is responsible for assisting the Incident Commander with the management of all Schools and academic units. The Planning Officer has the authority to assign staff members with emergency management roles and responsibilities in support of the University CEMP and other emergency preparedness initiatives.
Emergency Response Role
During a declared University State of Emergency, the Planning Chief will:
- Obtain a briefing from the Emergency Policy Group, University Coordinating Officer and/or Incident Commander
- Gather, analyze, and disseminate information and intelligence,
- Manage the ICS planning process
- Maintain accountability for University personnel and account for personnel involved in or affected by a campus emergency
- Identify alternate locations for academic functions
- Organize faculty crisis counseling services
- Develop an Incident Action Plan utilizing ICS format
- Maintain a Unit Log (ICS From 214)
If the Planning Chief is unavailable, the role is assumed by member, who is a capable and qualified person.
Faculty & Staff
General Emergency Management Responsibilities
Faculty and staff are responsible for being familiar with applicable emergency plans, procedures and evacuation routes for their assigned work locations. Faculty and staff are responsible for attending required safety and security training sessions. This information is accessible on the University website https://www.barry.edu/en/emergency-preparedness/ or can be requested at the Public Safety office located on campus.
Barry University utilizes an emergency notification systems, a communication service that enables key administrators and security personnel to reach students and employees quickly with personalized voice, e-mail and text messages to provide valuable information to maximize the University's capability to notify them of an emergency and issue appropriate protective actions. Faculty and staff are responsible for maintaining up-to-date contact information via Workday.
In addition to the items listed above, faculty members are encouraged to include the following public safety and emergency preparedness information in their course syllabus, and review this information with their students at the beginning of each term:
- Phone Number of Campus Public Safety Department:
- How to dial 911 from a Campus Phone: 9-911
Information on what to do in an emergency: https://www.barry.edu/en/emergency-preparedness/
If faculty and staff are involved in or witness an emergency, they are required to immediately call 911 and the Office of Public Safety on campus at (305) 899-3333. Faculty and staff must be prepared to assess emergency situations quickly but thoroughly, and use common sense in implementing protective actions. During a declared State of Emergency, faculty and staff who are not assigned a specific crisis management responsibility are required to take action as directed by the University Emergency Management Team.
Students
General Emergency Response Responsibilities
Students are responsible for familiarizing themselves with emergency preparedness resources, campus emergency procedures, and evacuation routes in the buildings that they use frequently. This information is accessible on the Barry University website at https://www.barry.edu/en/emergency-preparedness/. Additionally, students are responsible for maintaining their own contact information via Self-Service.
If students are involved in or witness an emergency, they are required to immediately call 911 and the Office of Public Safety on campus. Students must be prepared to assess emergency situations quickly but thoroughly, and use common sense in implementing protective actions. Students are required to implement protective actions in an orderly manner when directed by faculty, staff, emergency response personnel or the Barry Emergency Notification System.
